Iloilo Provincial Library and Archives

Donations Policy

Policy Statement on Accepting Donations

The Iloilo Provincial Library and Archives welcomes gifts and donations from people, groups, and companies that match our mission and goals. Donations help us grow our resources and serve our visitors better. We accept books and other items like old documents, audio-visual materials, electronic resources, e-books, and more.

A. Types of Materials We Accept

The Iloilo Provincial Library and Archives accepts these types of materials:

  1. Filipiniana Books
    1. Books printed in the Philippines
    2. Books about the Philippines in any language
    3. Books by Filipino authors on any topic
  2. Research Materials – items that help with research and fit our collection. These help scholars and researchers access important historical and cultural information.
  3. Foreign books – published in the last 5-10 years on any useful topic.
  4. Fiction books – bestsellers and classics that readers love.
  5. Children’s books – good-quality books that help children develop a love for reading.
  6. Magazines and journals published in the last 3-5 years, except those with important information about Iloilo.
  7. Non-Print Materials – maps, globes, photos, DVDs, CD-ROMs, audiobooks, and e-books.
  8. Special Collections – collections from important people including books, documents, newspaper clippings, and memorabilia.

B. Materials We Cannot Accept

The Iloilo Provincial Library and Archives cannot accept:

  1. Textbooks and Workbooks – school books meant for classroom use.
  2. Damaged Materials – dirty, moldy, burnt, or water-damaged books.
  3. Books with Broken Bindings or Missing Pages
  4. Books with Pest Damage
  5. Books with Too Many Markings – heavily written in or highlighted
  6. Old Foreign Books and Encyclopedias
  7. Used School Materials – textbooks, workbooks, and lab manuals
  8. Photocopies or Loose Pages
  9. Conference Programs without the actual papers
  10. Old Travel Books – we need current travel information

C. How to Donate

Kindly send us an e-mail for interested donors.

We Review Your Donation – our staff will check if the materials fit our collection.

We’ll email you about whether we can accept your donation. You can bring items in person, send them by courier, have us pick them up, or email digital copies.

Drop-off: Bring items to our Info desk with your request for a receipt

By Courier: Mail your items to us

Library Pick-up: We can arrange to collect large donations from your location

Email: Send PDF files to librarynarchives@iloilo.gov.ph

Getting Your Receipt – We issue an acknowledgement letter for donated items